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Download this free PDF tutorial if you want to learn about new features in PowerPoint Working in the PowerPoint user interface. Opening, navigating, and closing presentations. Take advantage of this course called Microsoft PowerPoint step by step to improve your Office skills and better understand PowerPoint Part of the Microsoft Office suite of programs, Microsoft PowerPoint is a full- featured presentation program that helps you quickly and efficiently develop dynamic, professional-looking presentations and then deliver them to an replace.me Size: 2MB. Guide PowerPoint Guide of Microsoft Powerpoint in PDF a quick references card to learn the basics of PowerPoint,a free tutorial for download and training document under 2 pages designated to begginers. Take advantage of this course called Guide PowerPoint to improve your Office skills and better understand PowerPoint

Parts of microsoft powerpoint 2013 pdf free download

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Parts of microsoft powerpoint 2013 pdf free download

Microsoft PowerPoint is a professional presentation program that allows the user to create. “presentation slides” that can be displayed on the computer. Overview. Microsoft PowerPoint is a presentation application that enables an individual from any technical level.


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Notice that the cursor appears in the center of the box, indicating that the text you enter will be centered in the placeholder. Do not enter the period. By tradition, slide titles have no periods. TIP If you make an error while working through this exercise, press Backspace to de- lete the mistake, and then enter the correct text. Notice that the text you just entered in the title placeholder also appears in the Outline pane, adjacent to a slide icon.

Notice that a new slide, with placeholders for a title and either a bulleted list or a graphic, is displayed in the Slide pane, and the status bar displays Slide 2 of 2. If you know what text you want to appear on your slides, it is often quicker to work in the Outline pane. TIP You can click the Increase List Level button to change slide titles to bullet points and bullet points to subpoints in both the Slide and Outline panes.

You can also click the Decrease List Level button to change subpoints to bullet points and bullet points to slide titles in both places. You insert new text by clicking where you want to make the insertion and simply en- tering it. Punctua- tion following the word is not selected. Alternatively, position the cursor at the beginning of the text you want to select, hold down the Shift key, and either press an arrow key to select characters one at a time or click at the end of the text you want to select.

Click the Select button, and then click Select All. All the other objects on that slide are added to the selection. You can then work with all the objects as a unit. TIP Clicking Select and then Selection Pane displays a pane where you can specify whether particular objects should be displayed or hidden. Selected text appears highlighted in the location where you made the selection—that is, either on the slide or in the Outline pane.

To replace a selection, enter the new text. To delete the selection, press either the Delete key or the Backspace key. Start by using any of the methods described previously to select the text. Then point to the selection, hold down the mouse button, drag the text to its new location, and release the mouse button. To copy the selection, hold down the Ctrl key while you drag.

Also use this method if you need to move or copy text to multiple locations. Select the text, and 2 click the Cut or Copy button in the Clipboard group on the Home tab. Then reposition the cursor, and click the Paste button to insert the selection in its new location. If you click the Paste arrow in- stead of the button, PowerPoint displays a list of different ways to paste the selection.

By using the Paste Options menu, you can specify how you want to paste the cut or copied item. Pointing to a Paste Options button displays a preview of how the cut or copied item will look when pasted into the text in that format, so you can experiment with differ- ent ways of pasting until you ind the one you want.

The following table shows the main keyboard shortcuts for editing tasks. Double-click the icon of the slide whose bullet points you want to hide. Double-click again to redisplay the bullet points. To expand or collapse the entire outline at once, right-click the title of a slide, point to Expand or Collapse, and then click Expand All or Collapse All. If you change your mind about an edit you have made, reverse it by clicking the Undo but- ton on the Quick Access Toolbar.

If you undo an action in error, click the Redo button on the Quick Access Toolbar to reverse the change. To undo multiple actions at the same time, click the Undo arrow and then click the earliest action you want to undo in the list. You can undo actions only in the order in which you performed them—that is, you cannot reverse your fourth previous action without irst re- versing the three actions that followed it.

TIP The number of actions you can undo is set to 20, but you can change that number by displaying the Backstage view, clicking Options to display the PowerPoint Options dialog box, clicking Advanced, and then in the Editing Options area of the Advanced page, chang- ing the Maximum Number Of Undos setting.

Open the presentation, close the Notes pane, switch to Outline view, and then follow the steps. TIP When you select text either in the Outline pane or on the slide, a small toolbar appears.

This Mini Toolbar contains buttons for formatting the selected text. Notice that the text is replaced in both the Outline pane and the Slide pane. TIP When you want to work with a bullet point or subpoint as a whole, ensure that the invisible paragraph mark at its end is included in the selection.

If you drag across the text, you might miss the paragraph mark. As a precaution, hold down the Shift key and press End to be sure that the paragraph mark is part of the selection. The change is relected both on the slide and in the Outline pane.

The Clipboard stores items that have been cut or copied from any presentation. To paste an individual item at the cursor, you simply click the item in the Clipboard pane. To paste all the items, click the Paste All button.

You can point to an item, click the arrow that appears, and then click Delete to remove it, or you can remove all the items by clicking the Clear All button. You can control the behavior of the Clipboard pane by clicking Options at the bot- tom of the pane, and choosing the circumstances under which you want the pane to appear.

By default in a new presentation, a slide added after the title slide has the Title And Content layout. Thereafter, each added slide has the layout of the preceding slide. If you want to add a slide with a different layout, simply select the layout from the New Slide gallery, which changes to relect the layouts available in the template on which the presentation was based. You can also right-click the slide and click Delete Slide. To select a series of slides, click the irst slide and hold down the Shift key while clicking the last slide.

To select noncontigu- ous slides, click the irst one and hold down the Ctrl key while clicking additional slides. Instead, select the new layout from the Layout gallery. Open the presentation, and then follow the steps. The Title And Content layout accommodates a title and either text or graphic content—a table, chart, diagram, picture, clip art image, or media clip.

When you inish, the presentation contains 10 slides. Then right-click slide 3, and click Delete Slide. Notice that PowerPoint renumbers all the subsequent slides.

Then scroll to the bottom of the pane, hold down the Shift key, and click slide 9. The presentation now has four slides. TIP This gallery is the same as the New Slide gallery, but it applies the layout you choose to an existing slide instead of adding a new one. Many programs, including the Windows and Mac versions of Word and older versions of PowerPoint, can import outlines saved as. To save a presentation outline as an.

For the importing process to work as smoothly as possible, the document must be format- 2 ted with heading styles. PowerPoint translates Heading 1 styles into slide titles, Heading 2 styles into bullet points, and Heading 3 styles into subpoints.

You can easily tell PowerPoint to reuse a slide from one presentation in a different presentation. The slide assumes the formatting of its new presentation unless you specify otherwise. Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide. You can then customize the duplicated slide instead of having to create it from scratch. Open the ServiceB presentation, close the Notes pane, and then follow the steps. Then below the gallery in the menu, click Slides from Outline to open the Insert Outline dialog box, which resembles the Open dialog box.

In the presentation, each Heading 1 style is a slide title, each Heading 2 style is a bullet point, and each Heading 3 style is a subpoint.

TIP You can start a new presentation directly from an outline document. From the Open page of the Backstage view, display the Open dialog box, and in the list of ile types, click All Files. Then locate and double-click the outline document you want to use. Then below the gallery in the menu, click Reuse Slides to open the Reuse Slides pane on the right side of the screen.

Then in the list, click Browse File to open the Browse dialog box, which resembles the Open dialog box. To store a slide in a slide library, publish the slides to the URL of the library from the Share page in the Backstage view. To insert a slide from a slide library into an existing presentation, enter the URL of the library in the Insert Slide From box of the Reuse Slides pane. Then double-click ProjectProcess to display thumbnails of all the slides in that presentation in the Reuse Slides pane.

The Reuse Slides pane showing thumbnails of the slides in the ProjectProcess presentation, which display a series of diagrams related to a project worklow. Slide 2 of the ServiceB presentation now displays a diagram from the Projects presentation. TIP he reused slide takes on the design of the presentation in which it is inserted. If you want the slide to retain the formatting from the source presentation instead, se- lect the Keep Source Formatting check box at the bottom of the Reuse Slides pane.

Then click Duplicate Selected Slides to insert a new slide 3 identical to slide 2. You can now modify the existing slide content instead of creating it from scratch. Most templates provide a variety of ready- made slide layouts to choose from. Both methods save time and effort. When developing a presentation with more than a dozen slides, you can work on subsets of slides by creating sections. Sections are not visible to the audience, but they help you organize your slides logically and format them eficiently.

A logical presentation and an overall consistent look, punctuated by variations that add weight exactly where it is needed, can enhance the likelihood that your message will be well received and absorbed by your intended audience. In both Normal view and Slide Sorter view, sections are designated by titles above their slides. They do not appear in other views, and they do not create slides or otherwise interrupt the low of the presentation. Because you can hide whole sets of slides under their section titles, the sections make it easier to focus on one part of a presentation at a time.

If you are working on a presentation with other people, you can name one section for each person to delineate who is respon- sible for which slides. TIP Some templates include a layout for section divider slides. If you divide a long presen- tation into sections based on topic, you might want to transfer your section titles to these slides to help guide your audience during presentation delivery.

Then click the Section button, and click Add Section to add an Untitled Section title before slide 4. In the Rename Section dialog box, the current name is selected in the Section Name box so that you can easily replace it. First display both presentations in Slide Sorter view, and on the View tab, in the Window group, click the Arrange All button.

Then drag slides to copy them from one presentation window to the other. Notice as you drag that the other slides move either up or down to indicate where the selected slide will appear when you release the mouse button. Then repeat this step for the Process section. Even with these two sections collapsed, not all the slides in the Thumbnails pane are visible. Then use the Zoom Slider at the right end of the status bar to adjust the zoom percentage until all the slides are visible.

We set the zoom percentage to 50 percent. Notice that PowerPoint renumbers the slides in the section. Even a presentation based on the Blank Presentation tem- plate has a theme; the Ofice theme is applied by default.

This theme consists of a white background, a very basic set of colors, and the Calibri font. If you want to change the theme applied to a presentation, you can choose one from the Themes gallery on the Design tab. Many themes are accompanied by variants, providing a range of instant choices of background and text color with the same basic design. By using the Live Preview feature, you can easily try different effects until you ind the one you want.

Open all three presentations, and then with the LandscapingA presentation active, follow the steps. Notice that the slide has a white background with black text in the Calibri font. The commands below the gallery enable you to browse for and save themes.

Notice that the slides now have a dark aqua, gradient background with a red accent in the upper-right corner. Notice that the title text is now white and in the Century Gothic font. Good color contrast is important for any presentation, but especially for those that will be delivered on a screen to a roomful of people. TIP If you like the colors of one theme, the fonts of another, and the effects of another, you can mix and match theme elements.

First apply the theme that most closely resembles the look you want. Then in the Variants group, click the More but- ton, and change the colors by clicking the Colors button, the fonts by clicking the Fonts button, or the effects by clicking the Effects button. Changing the slide background In PowerPoint, you can customize the background of a slide by adding a solid color, a color gradient, a texture, or even a picture. You make these changes in the Format Background pane, which opens when you click the Format Background button in the Customize group on the Design tab.

A color gradient is a visual effect in which a solid color gradually changes from light to dark or dark to light. PowerPoint offers several gradient patterns, each with variations.

If you want something fancier than a solid color or a color gradient, you can give the slide background a texture or pattern. PowerPoint comes with several built-in textures that you can easily apply to the background of slides. If none of these meets your needs, you might want to use a picture of a textured surface.

When you select a background option, the Format Background pane changes to show the settings for that option. Below the palettes are commands for more precise color choices. TIP To change a theme color throughout a presentation, you need to make the change on the slide master.

Notice that on the active slide, the purple gradiant changes to relect this setting. TIP If you want to proof the text of your slides without the clutter of background graphics, clear the Hide Background Graphics check box on the Fill page of the Format Background pane.

If you want to print your slides without their color back- grounds, on the Print page of the Backstage view, select the Grayscale or Pure Black And White option.

You can select from a variety of available textures, including fabrics, marbles and granites, wood grains, and Formica-like textures in various colors. Then continue to apply textures, noticing that most of them are too complex, even for a slide with very little text.

Then close the pane. TIP If you want to add a watermark, such as the word Draft or Conidential, to the back- ground of your slides, you need to add the text to the background of the slide master. You apply these colors by selecting the element whose color you want to change and then choosing a color from the Standard Colors palette of the associated color menu or by choosing a custom color from the wide spectrum available in the Colors dialog box.

To select a color that is neither part of the theme nor a standard color: 1 Display the appropriate color menu; for example, the menu that appears when you click Solid Fill, and then click the Fill Color button in the Format Background pane. On the Standard page permutations of primary, secondary, and tertiary colors form a hexagonal color wheel. If you want to make a selected element the same color as one that is used elsewhere on the same slide, display the color menu, click Eyedropper, and then click the color you want.

After you use a non-theme or non-standard color, it becomes available in the Recent Colors palette of all color menus. The color remains on the palette even if you change the theme applied to the presentation.

However, when you want to draw attention to a slide or one of its ele- ments, you can do so effectively by making speciic placeholders stand out.

When you click the text once, the placeholder has a dashed border. The place- holder is then selected for editing, and you can enter new text or edit existing text. When a placeholder has a dashed border, you can enter or edit text. Clicking the dashed border changes it to a solid border. You can then manipulate the place- holder as a unit; for example, you can size and move it.

When a placeholder has a solid border, you can manipulate the placeholder. When a placeholder is selected, the Format tool tab appears on the ribbon, because place- holders are actually text-box shapes that can be manipulated like any other shape. Then point to a few color swatches in turn to display a live preview of the effects on the placeholder.

Then below the palettes, point to Weight, and in the list, click 3 pt. TIP The abbreviation pt stands for point. A point is a unit of measurement used in the design and publishing industries. There are 72 points to the inch. Applying different themes or variants to different sections of a presentation is a good way to signal a change in a major topic.

In later chapters of this book, we show you ways to add fancy effects to electronic pres- entations so that you can really grab the attention of your audience. But no amount of animation, jazzy colors, and supporting pictures will convey your message if the words on the slides are inadequate to the task. For most of your presentations, text is the foundation on which you build everything else. Even if you follow the current trend of building presentations that consist primarily of pic- tures, you still need to make sure that titles and any other words on your slides do their job, and do it well.

This chapter shows you various ways to work with text to ensure that the words are accurate, consistent, and appropriately formatted. For an individual paragraph, you can change these and other settings, which are collectively called paragraph formatting. To remove bullet formatting and create an ordinary paragraph, click None in the gallery. To switch to a numbered list, click the Numbering arrow, and then click the numbering style you want.

Left- alignment is the usual choice for paragraphs. Center- alignment is often used for titles and headings. You might justify a single, non-bulleted para- graph on a slide for a neat look. This option works only if the paragraph contains more than one line. You can then adjust the Before and After settings for the entire paragraph. In this dialog box, you can also indent individual bullet points without changing them to subpoints. In addition to changing the look of paragraphs, you can manipulate the look of individual words by manually applying settings that are collectively called character formatting.

Because the effects are immediately evident, using these buttons takes the guesswork out of sizing text. You can also set a precise size in the Font Size box. TIP If you turn off AutoFit so that you can manually size text, you can drag the handles around a selected placeholder to adjust its size to it its text. You can also click More Spacing to display the Character Spacing page of the Font dialog box, where you can specify the space between characters more precisely.

TIP You can clear all manually applied character formatting, except the Case setting, from a selection by clicking the Clear All Formatting button. To make it quick and easy to apply the most common paragraph and character formatting, PowerPoint displays the Mini Toolbar when you select text. You can quickly make formatting changes by clicking buttons on the Mini Toolbar.

After you have formatted the text on a slide, you might ind that you want to adjust the way lines break to achieve a more balanced look. This is often the case with slide titles, but bullet points and regular text can sometimes also beneit from a few manually inserted line breaks. This ine-tuning should wait until you have taken care of all other formatting of the slide element, because chang- ing the font, size, and attributes of text can affect how it breaks. Ignore this box for now.

Then in the Standard Colors palette, click the Red swatch. Then in the Editing group, click the Select button, and click Select All to select all the text in the placeholder.

When bullet points have only a few words, you can increase the font size to make them stand out. You can click Bullets And Numbering at the bottom of the gallery to create custom bullets. Notice that the paragraphs are now centered with space between them, and the lines are farther apart. For example, if you enter teh instead of the or WHen instead of When, AutoCorrect immediately corrects the entry. You can customize AutoCorrect to recognize misspellings you routinely enter or to ignore text you do not want AutoCorrect to change.

You can also create your own AutoCorrect substitutions to automate the entry of frequently used text. By default, if you enter more text than will it in a placeholder, PowerPoint reduces the size of the text so that all the text its, and displays the AutoFit Options button to the left of the placeholder.

Clicking this button displays a list of options that give you control over automatic sizing. For example, you can stop sizing text for the current placeholder while retaining the AutoFit settings for other placeholders.

Also notice that AutoCorrect does not change Setup to Set up or teem to team because both Setup and teem are legitimate words that are not included in its correction list. TIP PowerPoint cannot detect that you have used an incorrect form of a word the noun Setup instead of the verb Set up or a homonym a word that sounds the same as another word but has a different meaning. Now suppose you often misspell the word assign as assine.

The lower part contains a huge table of misspellings and the keyboard equivalent of symbols with their replacements. When you enter one of the terms in the irst column, PowerPoint automatically substitutes the term from the second column. Then enter Assine to a category, and press Enter. Notice that PowerPoint changes the word Assine to Assign, even though you entered the substitution in all lowercase letters.

Then enter csc, and press the Spacebar, watching as PowerPoint changes the initials csc to Community Service Committee. Because you followed the initials with a space, AutoCorrect replaces them with the corresponding entry in the substitution table. TIP AutoCorrect also recognizes an entry if you follow it with a punctuation mark. Notice that AutoFit reduces the size of the title to 40 so that it its in the title placeholder.

After AutoFit reduces the size of text, the AutoFit Options button appears to the left of the adjusted placeholder. The AutoFit Options list for bullet points includes more options than the one for a title. Then close the CommunityServiceA presentation, saving your changes if you want to. Checking spelling and choosing the best wording The AutoCorrect feature is useful if you frequently enter the same misspelling. However, most misspellings are the result of erratic inger-positioning errors or memory lapses.

You can use one of the following two methods to ensure that the words in your presentations are spelled correctly in spite of these random occurrences. To draw attention to words that are not in its dictionary and that might be misspelled, PowerPoint underlines them with a red wavy underline.

You can right-click a word with a red wavy underline to display a menu with a list of possible spellings and actions. You can choose the correct spelling from the menu, tell PowerPoint to ignore the word, or add the word to a supplementary dictionary explained shortly. PowerPoint then works its way through the 4 presentation, and if it encounters a word that is not in its dictionary, it displays the word in the Spelling pane. After you indicate how PowerPoint should deal with the word, it moves on and displays the next word that is not in its dictionary, and so on.

TIP PowerPoint alerts you to the fact that there are spelling errors in a presentation by placing an X over the spelling indicator at the left end of the status bar. You cannot make changes to the main dictionary in PowerPoint, but you can add correctly spelled words that are lagged as misspellings to the PowerPoint supplemental dictionary called CUSTOM. You can also create and use custom dictionaries and use dictionaries from other Microsoft programs. Language is often contextual—the language you use in a presentation to members of a club is different from the language you use in a business presentation.

You can then either click one of the suggested words or click Thesaurus to open the Thesaurus pane. Right-clicking a lagged word displays suggested synonyms and options for correcting it. Then on the Review tab, in the Language group, click the Language button, and click Set Prooing Language to open the Language dialog box.

The spelling checker stops on the word Persue and opens the Spelling pane on the right. TIP In the lower part of the Spelling pane, PowerPoint lists a few synonyms for the selected replacement so that you can identify the replacement with the correct meaning.

The spelling checker replaces Persue with the suggested Pursue and then stops on the word CSCom, suggesting Como as the correct spelling. For purposes of this exer- cise, assume that this is a common abbreviation for Community Service Committee. DIC dictionary. The spelling checker then ignores either just that word or all instances of the word in the presentation during subsequent spell checking sessions.

Next the spelling checker stops on the because it is the second of two occurrences of that word. Now the spelling checker identiies employes as a misspelling. Then close the CommunityServiceB presentation, saving your changes if you want to. Open the Research pane by clicking the Research button in the Prooing group and then enter a topic in the Search For box, specifying in the box below which service PowerPoint should use to look for information about that topic.

Clicking Research Options at the bottom of the Research pane opens the Research Options dialog box, where you can specify which of a predeined set of reference materials and other Internet resources will be available from the service list.

The box appears only if the Mini Translator is turned on. You turn the Mini Translator on or off by clicking the Translate button in the Language group of the Review tab and then clicking Mini Translator. When the Bilingual Dictionary box is displayed, click the Expand button to open the Research pane on the right, where you can change the translation language.

Then in the Translation Language Options dialog box, select from a list of available languages. After you specify the language you want, PowerPoint consults the online bilingual dictionary for the lan- guage you chose and displays the result. You can also enter a word in the Search for box and then click Start searching to display the translation.

TIP If you need to use a language other than English, French, or Spanish, you can pur- chase and install a language pack. For information, search for language packs on the Ofice website. Enter the text, and then click Find Next. Enter the text you want to ind and what you want to replace it with, click Find Next, and then click Replace to replace the found occurrence or Replace All to replace all occur- rences.

Again, you can specify whether to match capitalization and whole words. TIP If you are working in the Find dialog box and you want to replace instead of ind, click Replace at the bottom of the dialog box to open the Replace dialog box with any settings you have already made intact. You can also click the Replace arrow, and in the Replace list, click Replace Fonts to open the Replace Font dialog box.

Here, you can specify the font you want to change and the font you want PowerPoint to replace it with. Then click Find Next to locate the next match. Then close the Replace dialog box. Because you selected Match Case for this replace operation, one occurrence of Department has not been changed. In the Replace Fonts dialog box, the default setting is to replace all instances of the Arial font with the Agency FB font. To change only speciic occurrences of a font, irst select the text, and then change the font in the Font box.

Adding text boxes 4 TIP The information in text boxes cannot be accessed by some assistive technology devices that make presentations accessible to people with disabilities. If your presentation must be compatible with these devices, avoid putting important information in text boxes.

Every slide you create with a particular layout of a particular design has the same placeholders in the same locations, and the text you enter in them has the same formatting. If you want to add text that does not belong in a placeholder—for example, if you want to add a permission-to-use annotation to a graphic—create an independent text box and enter the text there.

The width of the text box expands to it what you enter on one line. The box adjusts to the height of one line, but maintains the width you speciied. When the text reaches the right boundary of the box, the height of the box expands by one line so that the text can wrap.

As you continue entering text, the width of the box stays the same, but the height grows as necessary to accommodate all the text. As with a placeholder, click- ing the text box once surrounds it with a dashed border and selects it for editing; clicking the dashed border surrounds the text box with a solid border and selects it for manipula- tion. To move the text box, drag its solid border, and to copy it, hold down the Ctrl key while you drag.

To change the size of the text box, simply drag the white squares on its bor- der, which are called sizing handles. To rotate the text box and the text in it , drag the grey circle at the top of the text box, which is called the rotating handle. TIP Another way to rotate a single-line text box is to click the Text Direction button in the Paragraph group on the Home tab, and then click the option you want..

If you want to manipulate the text box in more complex ways, you can use commands on the Format tool tab. In the Format Shape pane, you can reine both the text-box shape and its text. The red icon indicates the active settings. The single-line text box, ready for you to enter text. Notice that the width of the text box increases to accommodate the text as you enter it, even expanding beyond the border of the slide if necessary.

TIP You can also rotate a text box by selecting the box for manipulation and then on the Format contextual tab, in the Arrange group, clicking the Rotate Objects button. In the list that appears, select an option to rotate the text box by 90 degrees to the left or right or to lip it horizontally or vertically.

Release the mouse button when the box is centered on the orange ball and a smart guide tells you that it is aligned with the slide title. From the Format Shape pane, you can apply a solid or gradient border. TIP The 0 mark on each ruler indicates the center of the slide. For clarity, we will refer to marks to the left of 0 on the horizontal top ruler or above 0 on the vertical left ruler as negative marks.

Then on the left side of the area below the bulleted list, drag approximately 2 inches to the right and 0. Notice that no matter what height you made the box, it snaps to a standard height when you start to enter text. Then the height of the box increases to accommodate the complete entry. The multi-line text box has grown vertically to accommodate the text you entered. Then drag the solid border to align the text in the box with the bullets, and drag the white sizing handles until the box is two lines high and the same width as the slide title.

The multi-line text box, after adjusting its position and size. Changing the default formatting for text boxes When you create a text box, PowerPoint applies default formatting such as the font, size, and style, in addition to other effects, such as underline, small capitals, and em- bossing. To save yourself some formatting steps, you can change the default settings for the presentation you are working on.

To save the formatting of a selected text box as the new default, right-click its border, and then click Set As Default Text Box. The next text box you create will have the new default formatting. Or you can check the spelling of an entire presentation. With the ready availability of professionally designed templates, presentations have become more visually sophisticated and appealing.

The words you use on your slides are no longer enough to guarantee the success of a presentation. These days, presentations are likely to have fewer words and more graphic elements.

In fact, many successful presenters dispense with words altogether and use their slides only to graphically reinforce what they say while they deliver their presentations. The general term graphics applies to several kinds of visual enhancements, including pictures, clip art images, diagrams, charts, and shapes.

All of these types of graphics are inserted as objects on a slide and can then be sized, moved, and copied. For purposes of this chapter, we also consider transitions from one slide to another as a type of visual enhancement. Their content has to be read like regular text to be understood, so they are not simple visual enhancements. In fact, unless they have only a few rows and columns containing only a few words or numbers, they can be hard to interpret.

Inserting pictures and clip art images You can add images created and saved in other programs, in addition to digital photo- graphs, to your Microsoft PowerPoint presentations.

Collectively, these types of graphics are known as pictures. You might want to use pictures to make your slides more attractive and visually interesting, but you are more likely to use pictures to convey infor- mation in a way that words cannot.

If a slide has a content placeholder, insert a picture that is stored on your computer by click- ing the Pictures button in the placeholder. If the slide has no content placeholder, click the Pictures button in the Images group on the Insert tab.

Either way, the Insert Picture dialog box opens so that you can locate and insert the picture you want. In a PowerPoint presentation, you can use clip art to illustrate a point you are making, as interesting bullet characters, or to mark pauses in a presentation. For example, you might display a question mark image on a slide to signal a time in which you will answer questions from the audience.

Sometimes owners will grant permission if you give them credit. Professional photographers usually charge a fee to use their work. Always assume that pictures are copyrighted unless the source clearly indicates that they are license-free. To add these types of pictures to a slide, click the Online Pictures button in a content place- holder or the Online Pictures button in the Images group on the Insert tab.

Either way, the Insert Pictures pane opens so that you can search for pictures by keyword or browse your SkyDrive folders. After you have inserted a picture, you can make it larger or smaller and position it anywhere you want on the slide. In the Save As dialog box, specify a name and location, and then click Save.

In the message box that appears, click All Slides to save all the slides as images, or click Just This One to save an image of the current slide. Open the presentation, make sure you have an Internet connection so that you can connect to the Ofice website, and then follow the steps. TIP If a picture might change, you can ensure that the slide is always up to date by clicking the Insert arrow and then clicking Link To File to insert a link to the picture, or by clicking Insert And Link to both insert the picture and link it to its graphic ile.

You can use the handles around the frame to size and rotate the picture. A vertical dotted line, called a smart guide, might appear on the slide to help you align the picture with other elements. TIP Obviously, to make the picture smaller, you would drag in the opposite direction.

These photographs came from the catalog of the Rugged Country Plants garden center and are used with permission of the owners. Then select the text, make it 14 points and purple, and click a blank area of the slide. When you use photos taken by someone else, you should credit the source. TIP If your presentation needs to be compatible with accessibility tools, instead of using a text box, you should consider adding alt text to each picture to attribute it to its owner.

The associated keywords and dimensions of the selected image are displayed in the lower-left corner of the pane. Click a blank area to release the selection. There are different qualities of BMPs, relecting the number of bits available per pixel to store information about the graphic—the greater the number of bits, the greater the number of possible colors.

GIFs store at most 8 bits per pixel, so they are limited to colors. Some information is lost in the compression process, but often the loss is imperceptible to the human eye. Color JPEGs store 24 bits per pixel, so they are capable of displaying more than 16 mil- lion colors. Grayscale JPEGs store 8 bits per pixel. Using tags, a single multipage TIFF ile can store several images, along with related information such as type of compression and orientation.

A PNG ile can also specify whether each pixel blends with its background color and can contain color correction information so that images look accurate on a broad range of display devices. Graphics saved in this format are smaller, so they display faster. Creating diagrams Sometimes the concepts you want to convey to an audience are best presented in dia- grams.

You can also click the SmartArt button in the Illustrations group on the Insert tab to add a diagram to any slide. In either case, you then select the type of diagram and the speciic layout you want to create. Clicking OK inserts the diagram with placeholder text that you can replace in an adjacent Text pane. After you create a diagram, you can move and size it to it the slide, and change its colors and the look of its shapes to achieve professional-looking results.

TIP If your presentation needs to be compatible with accessibility tools, you should add alt text to your diagrams. Open the presentation, and then with the rulers displayed, follow the steps.

In this Choose A SmartArt Graphic dialog box, all the available layouts are listed in the center pane. A picture and description of the selected layout appear in the right pane. Then click Cycle. Pressing Enter will add a new bullet point and a new shape. Then press the Down Arrow key. Then repeat it again to add Evaporation, and, and transpiration.

Then press the Delete key to leave only four sets of text and arrows. The text and arrow shapes have been resized to it the available space. Then click the irst thumbnail in the irst row Basic Cycle to switch to that layout.

Repeat the process as necessary. TIP Remember that the 0 mark on both rulers is centered on the slide. You want the 2. Because the diagram is an independent object, it can sit on top of the empty part of the title placeholder. The colors and three-dimensional effect give the diagram pizzazz. You can easily convert bullet points to a SmartArt diagram with only a few clicks of the mouse button.

To create a diagram from an existing list of bullet points: 1 Click anywhere in the placeholder containing the bullet points you want to convert. You can pause over a thumbnail to display a live preview of the bulleted list con- verted to that layout. Plotting charts For those occasions when you want to display a visual representation of numeric data, you can add a chart to a slide. Trends that might not be obvious from looking at the numbers themselves are more obvious in a chart.

You can also click the Chart button in the Illustrations Group on the Insert tab to add a chart to any slide. In either case, you then select the type of chart you want. When you click OK, a sample chart of the selected type is inserted in the current slide. An associated Microsoft Excel worksheet containing the data plotted in the sample chart is displayed in a separate window. You use this worksheet to en- ter the data you want to plot, following the pattern illustrated by the sample data.

The Excel worksheet is composed of rows and columns of cells that contain values, which in charting terminology are called data points.

Collectively, a set of data points is called a data series. Each worksheet cell is identiied by an address consisting of its column letter and row number—for example, A2. A range of cells is identiied by the address of the cell in the upper-left corner and the address of the cell in the lower-right corner, separated by a colon—for example, A2:D5. When you replace the sample data in the worksheet, the results are immediately plotted in the chart on the slide.

Each data point in a data series is represented graphically in the chart by a data marker. The data is plotted against an x-axis—also called the category axis—and a y-axis—also called the value axis. Three-dimensional charts also have a z-axis—also called the series axis. Tick-mark labels along each axis identify the categories, values, or series in the chart.

A legend provides a key for identifying the data series. Not all types of charts display all the elements. For example, a pie chart has no axes or tick-mark labels. To enter data in a cell of the Excel worksheet, irst click the cell to select it. You can select an entire column by clicking the column header—the box containing a letter at the top of each column—and an entire row by clicking the row header—the box containing a number at the left end of each row.

You can select the entire worksheet by clicking the Select All button—the box at the junction of the column and row headers. Having selected a cell, you enter data by typing it directly. You can copy the data from its source program and paste it into the Excel work- sheet that is associated with the chart.

At any time, you can edit the data—both the values and the column and row headings—and PowerPoint then replots the chart to relect your changes. Then open the WaterLandscapingC presentation, and follow the steps. Then click each of the other chart types in the left pane to view their variations.

Then in the worksheet, select all the cells in the range A3:C13 by pointing to cell A3 and dragging down and to the right to cell C Then in the worksheet, right-click cell A1. Notice that when you paste the data into the worksheet, PowerPoint immediately replots the chart.

The copied data overwrites the data in columns A, B, and C, but the original data still exists in column D Series 3. In the worksheet, pale blue shading and a blue border indicate that the plotted data range includes the Series 3 column.

Then in the lower-right corner of the cell in the Series 3 column and row 11, drag the handle to the left, releasing it when the cells in the Series 3 column are no longer shaded.

Then drag the top of the frame until it almost touches the p in the title. The chart area is still not big enough to display all of the category labels. TIP By default, the chart is plotted based on the series in the columns of the work- sheet, which are identiied in the legend. The worksheet must be open for the button to be active. Then in cell A10, enter Clothes washer, and press Enter.

Finally in cell A11, replace Watering lawn 20 min. Then click outside the chart frame. All the category labels now it in the chart area. Then at the bottom of the Chart Filters pane, click Apply to replot the data with only the selected categories.

PowerPoint provides tools for creating several types of shapes, including stars, banners, boxes, lines, circles, and squares. To create a shape in PowerPoint, click the Shapes button in the Illustrations group on the Insert tab. Then click the shape you want to insert, and drag across the slide.

TIP To draw a circle or a square, click the Oval shape or a Rectangle shape, and hold down the Shift key while you drag. After you draw the shape, it is surrounded by a set of handles, indicating that it is selected. You can click a shape at any time to select it.

You can use this handle to alter the appearance of the shape without changing its size. You can use the three types of handles to manipulate the shape in various ways. To move a shape from one location to another on the same slide, simply drag it. To create a copy of a selected shape, drag it while holding down the Ctrl key, or click the Copy arrow in the Clipboard group on the Home tab and then click Duplicate.

After drawing a shape, you can modify it by using the commands on the Format tool tab that appears when a shape is selected.

PowerPoint centers the text as you enter it, and the text becomes part of the shape. Having made changes to one shape, you can easily apply the same attributes to another shape by clicking the shape that has the desired attributes, clicking the Format Painter 5 button in the Clipboard group on the Home tab, and then clicking the shape to which you want to copy the attributes.

Any adjustments you made with the adjustment handle are not copied. If you want to apply the attributes of a shape to all future shapes you draw on the slides of the active presentation, right-click the shape and then click Set As Default Shape.

When you have multiple shapes on a slide, you can group them so that you can copy, move, and format them as a unit. You can change the attributes of an individual shape—for ex- ample, its color, size, or location—without ungrouping the shapes.

If you do ungroup them, you can regroup the same shapes by selecting one of them and then clicking Regroup in the Group list. TIP If you click a shape button and then change your mind about drawing the shape, you can release the shape by pressing the Esc key. Then in the Shapes gallery, in the Block Arrows category, click the Right Arrow shape, and draw a small arrow to the right of the star. Release the shape when the smart guides indicate that it is aligned with the right one. Rotating turns a shape 90 degrees to the right or left; lipping turns a shape degrees horizontally or vertically.

You can also rotate a shape to any degree by dragging the rotating handle. Notice that all the shapes have the same outline and interior colors. You can build a picture with the shapes available in the Shapes gallery.

Then in the list of options, click Duplicate to paste a copy of the shape on top of the original. Then click the center of the star, and enter ME. Then resize the shapes as necessary to make all the words it on one line.

The shapes look somewhat lat and uninteresting. The text stands out after you change the shape style. Then adjust the size and position of the shape so that it balances with the other shapes on the slide. Use the smart guides to help align the shapes. You can tell a story by using a combination of shapes and text.

To connect shapes: 1 On the Insert tab, in the Illustrations group, click the Shapes button. Then in the Shapes gallery, in the Lines category, click one of the Connector shapes. If a white handle appears instead of a green one, the shapes are not connected. Click the Undo button on the Quick Access Toolbar to remove the connection line, and then redraw it. After you have drawn the connector, you can adjust its shape by dragging the yellow ad- justment handle and format it by changing its color and weight.

If you move a connected shape, the connector moves with it, maintaining the relationship between the shapes. Then on the Format tool tab, in the Arrange group, click the Group Objects button, and in the list, click Group. PowerPoint is a very versatile tool in the Microsoft Office family.

PowerPoint was first introduced for the Macintosh computer in Since its first release, the simplicity of this program has saved time for those used to using older methods of visual aids such as hand-drawn transparencies and mechanical slide machines.

The ease of use has encouraged those not accustomed to using visual aids to make presentations in a slide show format. In recent years, new presentation tools have also been emerging.

One new type of presentation tool is called Prezi, which is similar to PowerPoint but focuses on concepts and metaphors to present information. With both PowerPoint and Prezi being widely used today, it is beneficial that we learn the basics of creating dynamic presentations in both of these programs. Preview the PDF. It is never too late to start learning and it would be a shame to miss an opportunity to learn a tutorial or course that can be so useful as Microsoft PowerPoint especially when it is free!

You do not have to register for expensive classes and travel from one part of town to another to take classes. All you need to do is download the course and open the PDF file. This specific program is classified in the PowerPoint category where you can find some other similar courses. Thanks to people like you? Who share their knowledge, you can discover the extent of our being selected to easily learn without spending a fortune!

Microsoft PowerPoint But also many other tutorials are accessible just as easily! You should come see our PowerPoint documents. You will find your happiness without trouble! The latest news and especially the best tutorials on your favorite topics, that is why Computer PDF is number 1 for courses and tutorials for download in pdf files – Microsoft PowerPoint